So finally, 50-odd people have developed a complete agenda for the day, Everybody has decided exactly the topics on which they wish to spend their time and everybody knows where they need to be for each session.

What is remarkable is that, employing the Open Space process, the time taken to achieve that state is typically little more than one hour, including describing the process from scratch!

This is a fragment of the agenda from the July 2 gathering How can we improve the return on our investment in quality and excellence? - each session has a description, the person responsible for running it is identified and everybody can see which participants are taking part in which session. Madrid and Paris, by the way, happened to be the existing names of the breakout rooms.